Information We Collect and How We Use It
We collect and use information about you in the following ways:
Information Collected When You Communicate with Impact Telecom:
When you communicate with Impact Telecom, we collect information from you that we use to deliver, provide, confirm, change, bill, monitor, maintain and repair your products and services. This information is also used to resolve issues with your order, with our products and services, or with your account. The information we collect may include your name, addresses, and other contact information; the reason for the contact; and your Social Insurance Number and payment information. We use this information to establish and maintain your customer account and billing records (including establishing credit), provide services to you, authenticate you, and contact you about products and services that we offer.
When you contact us or we contact you with calls, e-mail, text messages, or through a feature on our websites or in our applications, we may monitor or record that communication or keep a record of the transaction to help us train employees, provide high-quality customer service and establish a record of the transaction and events.
Information Collected When You Use Impact Telecom Products and Services:
We collect information about your use of our products, services and sites. Information such as call records, websites visited, wireless location, application and feature usage, network traffic data, product and device-specific information, service options you choose, mobile and device numbers, and other similar information may be used for billing purposes, to deliver and maintain products and services, or to help you with service-related issues or questions. In addition, subject to any legal restrictions that may apply, this information may be used for other purposes such as providing you with information about other Impact Telecom products or service enhancements, determining your eligibility for new Impact Telecom products and services, and marketing to you based on your use of your products and services. This information may also be used to: (1) manage and protect our networks, services and users from fraudulent, abusive, or unlawful uses; and (2) subject to consent practices described in this policy, help us improve our services, research and develop new products, and offer promotions and other services. This type of information may be aggregated or anonymized for business and marketing uses by us or by third parties.
If you subscribe to our Internet access services, we may automatically measure and monitor network performance and the performance of your Internet connection to improve your, or our, service levels and products. If you contact us for service support, we also may access information about your computer, wireless device or other device settings to provide customized technical support or to install specific applications or services that you use or that are necessary to the applications or services you use.
Information Collected on Impact Telecom Websites:
When you browse Impact Telecom websites, information is collected about your device and your visit. We also collect data about your browsing, searching and buying activity as you interact with our sites. We may collect and use your IP address, mobile telephone or device number, account information, web addresses of the sites you come from and go to next and information about your connection, including your device's browser, operating system, platform type and Internet connection speed. We use this information for operational and performance measurement purposes including monitoring statistics such as how many people visit our websites; which pages people visit on our sites; how much time is spent on each page or; which browsers are used to visit our sites.
When you access your account online, we maintain information about your user identification and password. This information is used to identify you when you sign in to your account.
Impact Telecom also uses information collected on Impact Telecom websites to help us deliver more relevant Impact Telecom marketing messages. These messages may be delivered on our websites, on non-Impact Telecom websites, by our representatives, via email, or via other Impact Telecom services or devices. We use this information in order to, among other things, ensure that you see the correct products and pricing available in the geographic area in which you live, manage the frequency with which you see an advertisement, tailor advertisements to better match your interests, and to understand the effectiveness of our advertising. We also may use this information to assess the effectiveness of our sites and to help you should you request help with navigation problems on these sites.
Impact Telecom may place and read cookies on our sites to help us deliver Impact Telecom marketing messages on our sites and on our vendors’ websites.
Information You Provide:
When you contact us online or by other electronic communications for information about products and services or when you enter an Impact Telecom-sponsored or affiliated contest, sweepstakes or similar promotion, we will respond to your request and may use the information you supply us to provide you with additional information about service offerings either at that time or in the future. If you enter a promotion, your information may be disclosed as part of the program’s administration, such as in connection with the publication of winners, prize fulfillment, and as required by law or permitted by the promotion’s official rules. Information you provide on our websites about your preferred location and other preferences may be used to provide you with more relevant product recommendations, services and special offers.
We may also collect information from you when you agree to participate in surveys or provide other feedback to us regarding our products or services, when you register to receive news or public policy updates, or when you apply for a job from Impact Telecom. We use this information only for the purpose for which you provide it.
Impact Telecom may send you emails or text messages that communicate information about your account or about products, services, marketing offers, or promotions that may be of interest to you. When you open an Impact Telecom email or click on links within these emails, we may collect and retain information to provide you with future communications that may be more interesting to you.
Information Provided to Us by Third Parties:
When you purchase products or apply for service with us, we may obtain credit information about you from outside credit reporting agencies (with your authorization) to help us with customer authentication and credit-related decisions.
Impact Telecom obtains information from outside companies that collect consumer information such as demographic and interest data. Examples of this information include gender, age range, sports enthusiast, frequent diner or pet owner. We use this data and combine it with other information we have about you to help us predict customer preferences and to direct marketing offers that might be more relevant to you.
We may also obtain contact information and other marketing lead information from third parties, and may combine it with information we have to contact you or direct Impact Telecom's marketing offers to you. Website visitors and others may provide us with your email address through "refer-a-friend" options or social networking platforms. We use these email addresses to send Impact Telecom promotional marketing information.
Customer Proprietary Network Information (CPNI):
Customer Proprietary Network Information, or "CPNI", is a form of personal information that is generated in connection with the telecommunications services we provide to you. CPNI includes, for example, call details, call location information, and certain information about your rate plans and features. CPNI does not include your name and address. Under Canadian law, you have a right, and we have a duty, to protect the confidentiality of CPNI and we have adopted policies and procedures designed to ensure compliance with those rules. We won’t intentionally disclose your CPNI to third-parties without your permission, except as allowed under Canadian Radio-television and Telecommunications Commission (“CRTC”) rules, applicable law, or explained in this policy. However, you may designate other “authorized users” (for example, a spouse) to access and manage your account information, including CPNI.
We provide password protected online access to your account information through Impact Telecom websites. For multi-line accounts, the primary account holder is authorized to access online account information for all the devices on the account.
Information We Share
Information Shared Within the Impact Telecom Family of Companies:
Impact Telecom may share customer information within our family of companies for operational purposes. We also share certain types of customer information within our family of companies for our own marketing purposes. Sharing this information allows us to provide you with the latest information about our products and services and to offer you our latest promotions.
There are additional protections that apply with regard to certain information we collect and maintain about the telecommunications and Voice over Internet Protocol (VoIP) services you buy from us and how you use them. This information is categorized by the government as Customer Proprietary Network Information or CPNI. Specific laws govern our sharing and use of this type of information. Our residential customers, as well as our small and medium business customers may choose to opt out of the sharing of your CPNI within the Impact Telecom family of companies for marketing purposes.
Information Shared Outside of Impact Telecom:
Impact Telecom uses vendors and partners for a variety of business purposes such as to help us offer, provide, repair and bill for services we deliver to you. We share information with those vendors and partners to the extent reasonably necessary for them to perform work on our behalf and under confidentiality requirements. For example, we may provide your credit card information and billing address to our payment processing company solely for the purpose of processing payment for a transaction you have requested. We may disclose personal information to third-parties performing services on our behalf (for example, companies who complete transactions and perform credit checks, billing, credit and debit card payment processing, shipping, customer service and marketing), or that perform transactions on your behalf (for example, verification of your account information at your request to some third-party business, processing of debit/credit card transactions, ) or transfers related to your service (for example, number portability). Your telephone number, the numbers you dial, and other information about your usage will be available to companies that perform underlying telecommunications services on our behalf to facilitate the origination, transport and termination of your calls. You name, address and telephone number may be made available to publishers of directories.
As described in more detail in other sections of this policy, Impact Telecom also may share certain information with outside companies to assist with the delivery of Impact Telecom’s advertising campaigns, or preparing and sharing aggregate business and marketing reports.
We may disclose information that individually identifies our customers or identifies customer devices in certain circumstances, such as:
• to comply with valid legal process including subpoenas, court orders or search warrants, orders issued by governmental agencies and as otherwise authorized by law;
• in cases involving danger of death or serious physical injury to any person or other emergencies;
• to provide 911 and E911 services;
• to protect our rights or property, or the safety of our customers or employees;
• to protect against fraudulent, malicious, abusive, unauthorized or unlawful use of or subscription to our products and services and to protect our network, services, devices and users from such use;
• to advance or defend against complaints or legal claims in court, administrative proceedings and elsewhere;
• to credit bureaus or collection agencies for reporting purposes or to obtain payment for Impact Telecom-billed products and services;
• to a third-party that you have authorized to verify your account information;
• to outside auditors, lawyers and regulators;
• to another telecommunications company for the provision of telecommunications services to the customer; and
• to a company involved in providing communications directory services.
Impact Telecom may disclose your information as part of a corporate business transaction, such as a merger or acquisition, joint venture, corporate reorganization, financing, or sale of company assets, or in the unlikely event of insolvency, bankruptcy, or receivership, in which customer information could be transferred to third-parties as part of or in connection with the transaction. Any such transaction would be done under confidentiality, and in compliance with CRTC and legal regulations.
How to Limit the Sharing and Use of Your Information
You have choices about how Impact Telecom shares and uses information.
Canadian laws allow you to place residential wireline phone numbers on the National Do Not Call List to prevent telemarketing calls to those numbers. If you would like to add your numbers to this list, you may do so by calling the CRTC at 1-866-580-3625, or by visiting www.Innte-dncl.gc.ca.
You should be aware that even if you add your number(s) to the Do Not Call Lists, most telemarketing laws allow companies to contact their own customers. If at any time you would like to be removed from Impact Telecom's residential telemarketing lists, please let us know by contacting a customer service representative at 1-866-557-8919. Please allow 30 days for your telephone number to be removed from any sales programs that are currently underway.
Marketing Email, Text Messages, Postal Mail and Door-to-Door Calls:
Marketing emails, text messages, or other electronic messages you receive from Impact Telecom include an unsubscribe instruction (usually found at the bottom of the message) that you may utilize to opt out of receiving future marketing-related messages. In addition, Impact Telecom follows all opt-in requirements for non-service related or third party related messages. You may also opt out of receiving marketing-related messages from Impact Telecom by contacting us at 1-866-557-8919 or via e-mail at email@example.com.
You may opt out of receiving marketing-related postal mailings or prevent door-to-door marketing solicitations from Impact Telecom by contacting us at 1-866-557-8919.
Working Together to Help Keep Children Safe
We do not knowingly solicit children to purchase our services or products. If, however, you authorize a child to use our services or products by providing them a device associated with your Impact Telecom account, any personal information associated with such use will be treated as your information in accordance with this policy. Our websites are not designed to attract children under the age of 13 and we do not intentionally or knowingly collect personal information on our sites from anyone under the age of 13. We encourage parents to be involved in the online activities (including wireless Internet browsing) of their children to ensure that no information is collected from a child without parental permission.
Impact Telecom has technical, administrative and physical safeguards in place to help protect against unauthorized access to, use or disclosure of customer information we collect or store. Impact Telecom protects & encrypts your account information using Secure Sockets Layer (SSL) technology as it is transmitted over the Internet. If your browser or firewall does not support SSL, you will not be able to access your account online or place an order. If you are not able to access our secure server for any reason, our customer service team would be happy to assist you via phone.
Although we work hard to protect personal information that we collect and store, no program is 100% secure and we cannot guarantee that our safeguards will prevent every unauthorized attempt to access, use or disclose personal information. If you become aware of a security issue, please contact Impact Telecom. We will work with you to address any problems.
Attention: Regulatory Department
433 E. Las Colinas Blvd., Suite 500
Irving, Texas 75039
Accessing and Updating Your Information
We strive to keep our customer records as accurate as possible. You may correct or update your Impact Telecom customer information by contacting a customer service representative at 1-866-557-8919 or by accessing your account online and providing the updated information there.
Changes to This Policy
Updated October 2016
© 2016 Vancouver Telephone Company Limited, Matrix Telecom, LLC., and Impact Telecom, LLC. All Rights Reserved.